Import, export and share purchase orders

Import products from CSV

Create or open a draft purchase order, select the supplier and destination, then choose the CSV product-import action. Map your file’s columns to the EasyScan fields and choose SKU, Barcode or Variant ID for matching. Review unresolved matches and duplicate rows; use the combine option where appropriate, then review quantities and costs before adding the lines.

Each purchase order is limited to 500 variant lines. Importing products is not the same as receiving stock; save and review the draft before marking it ordered.

Export the information you need

Use the PO’s PDF/CSV actions for the full order or Outstanding only when chasing the remaining accepted quantity. The outstanding PDF can include scannable barcodes. Check Settings → Inventory → Purchase orders for fields such as SKU, barcode, tax, supplier address, customs information and line notes.

For integrations, the line-items-only CSV option removes metadata and summary rows. An optional receipt-date split gives separate rows for receiving events. Export and inspect a sample before using it in another system; the selected scope and format change the file’s structure.

Share and retain documents

Use Email purchase order to send the supplier a message and optional PDF. Use Attachments to keep confirmations and invoices with the PO, and Timeline to review the activity history. Attached files are stored in Shopify Files.