Transfer Orders in EasyScan allow you to move stock between your locations with accuracy and control. They provide a clear, trackable workflow so that every item is scanned, packed and received correctly. This helps you keep your multi-location inventory up to date and ensures that stock is always recorded in the right place.
When to use Transfer Orders
Transfer Orders are ideal for any situation where you need to move products from one location to another. Common examples include:
Rebalancing stock between busy and quiet stores
Moving items from a warehouse to a retail shop
Preparing stock for a pop-up or temporary event
Returning surplus goods to a central location
Correcting distribution issues across locations
If you operate more than one location, Transfer Orders help ensure your stock stays accurate and traceable as it moves through your business.
How Transfer Orders work
Availability: Transfer orders require Advanced or Pro and two different Shopify locations.
A transfer follows Draft → Requested → Packed → In transit → Received, with partial/error states where needed. Creating or requesting a transfer does not move stock. Confirming packed units deducts those units at the origin; receiving accepted units adds them at the destination. Declined units are not shipped, and rejected units are not accepted into destination stock.
Use this workflow when different people or locations pack and receive at different times. For an immediate movement with no separate receive stage, use Quick transfer.
The transfer details include an activity timeline and attachments. You can also search the transfer list by SKU/barcode and use location filters to find the right transfer.
Key benefits
Using Transfer Orders in EasyScan provides several important advantages:
Accurate stock movement through barcode scanning
Real-time inventory updates at both locations
Fewer errors compared to manual stock adjustments
A clear audit trail for shipped, declined and received items
Faster and more reliable workflows for multi-location stores
Learn how to complete each stage
Use the guides below to follow the full Transfer Order workflow:
How to create a transfer order in EasyScan
Start a new transfer by selecting locations and choosing the products to move.
How to pack a transfer order in EasyScan
Scan and pack items at the origin to prepare your transfer for shipping.
How to recieve a transfer order in EasyScan
Confirm and record the items that arrive at the destination location.
These guides include screenshots and step-by-step instructions to help you complete each stage with confidence.