Purchase Orders in EasyScan help you manage incoming stock from your suppliers in a structured, reliable workflow. They allow you to create suppliers, raise purchase orders and receive products using barcode scanning so your inventory stays accurate as new stock arrives. This gives you clear visibility over what you have ordered, what is in transit and what has been delivered.
When to use Purchase Orders
Purchase Orders are ideal whenever you are bringing new or replenished stock into your business. Common examples include:
Ordering products from a supplier or manufacturer
Replenishing low stock at any of your locations
Introducing new product lines into your catalogue
Preparing for seasonal peaks or promotional periods
Restocking after high sales activity
If you regularly receive goods from suppliers, Purchase Orders help ensure that every unit is tracked, checked and recorded correctly.
How Purchase Orders work
A Purchase Order follows a clear three stage process. Each stage has its own detailed guide which you can follow to complete the workflow.
Create Supplier: Add your supplier details in EasyScan so you can link purchase orders and incoming stock to the correct source.
Create Purchase Order: Select your supplier, choose the items you are ordering and enter the quantities so you have a clear record of what is expected.
Receive Purchase Order: Scan items as they arrive to confirm quantities and record any missing or damaged products before updating your inventory.
Key benefits
Using Purchase Orders in EasyScan provides several important advantages:
Clear oversight of what you have ordered
Fewer errors when receiving inbound stock
A consistent workflow for supplier inbound deliveries
Accurate stock updates when items are received
A complete record of ordered, expected and delivered quantities
Learn how to complete each stage
Use the guides below to follow the full Purchase Order workflow:
How to create a supplier in EasyScan
Create a new supplier in EasyScan quickly.
How to create a Purchase Order in EasyScan
Create and manage a purchase order in EasyScan.
How to receive Purchase Orders
Receive and manage purchase orders in EasyScan.
These guides include screenshots and step-by-step instructions to help you complete each stage with confidence.