Currently, full inventory counts are managed via our Check Inventory page. However, we are completely redesigning this workflow! A brand-new, dedicated Stocktake feature is coming soon to bring you advanced reconciliation tools, multi-user counting, and deep reporting.
Below is how to manage your counts today using our active layout, along with best practices to prepare for the update.
📋 How to Count Stock Today (The "Check Inventory" Workflow)
Until our new module launches, you can run accurate, comprehensive stock checks using the core application dashboard.
Step 1: Open the Check Inventory Interface
Launch EasyScan from your Shopify Admin dashboard.
From the primary menu, click on the Check Inventory tab.
Select the physical Shopify Location you are currently standing in.
Step 2: Configure Your Scan Behavior
Before pulling the trigger on your hardware scanner, choose how you want the application to handle inputs:
Continuous Scan Mode: Every single trigger pull or camera beep automatically increments the product's quantity by +1. (Best for scanning individual clothing items or loose retail goods rapidly).
Multi Scan Mode: Every single trigger pull or camera beep automatically increments the product's quantity by a set amount.
Step 3: Scan Your Inventory
Place your cursor inside the main "Barcode/SKU" input field.
Begin scanning your physical items row by row, shelf by shelf.
As items are scanned, they will populate a live ledger at the bottom of your screen showing the expected Shopify quantity versus your physical scanned count.
Step 4: Review and Commit Your Changes
Once your team finishes scanning a section:
Review the variance column to catch any massive discrepancies.
Click Update Inventory to instantly push your new, physically counted numbers to your live Shopify store.
âš¡ Pro Tips for Error-Free Audits
Watch the Blinking Cursor: The most common troubleshooting issue on the floor is a "missing scan." Always ensure your cursor is blinking inside the primary input box before scanning an item.
Sort by Bin Locations: If you use our Bin Location feature, print out your inventory sheets sorted by alphanumeric code first. This prevents your floor staff from walking back and forth across the warehouse.
Test Variable Products First: If you sell products by weight or loose quantities using scale labels, ensure you have enabled PLU Barcode Support in your Settings > General tab before launching your stocktake.
🚀 Sneak Peek: What's Coming in the New Stocktake Feature
We are currently building a robust, enterprise-grade Stocktake interface designed for high-volume merchants. Here is what you can look forward to in the upcoming release:
Draft & Active Sessions: Save your progress mid-count without immediately altering your live Shopify quantities until the entire warehouse audit is fully approved.
Blind Stocktakes: Hide expected Shopify quantities from your floor staff to guarantee 100% accurate, unbiased physical counts.
Comprehensive Discrepancy Reports: Instantly generate clean PDF/CSV export spreadsheets breaking down precisely what went missing and the exact financial variance of your inventory adjustments.
💬 Frequently Asked Questions
Can multiple staff members scan inventory at the same time?
Currently, we recommend dedicating one device per warehouse section to avoid overriding live values during a final update. The upcoming Stocktake feature upgrade will support full multi-device, multi-user collaborative session counting.
Does updating my inventory delete historical data?
No. Every adjustment made through EasyScan updates your core Shopify values, which are tracked transparently in your native Shopify timeline.
Is there an API to sync these counts with an external ERP during an audit?
We do not currently offer a public API endpoint for extracting or pushing live inventory check batches. However, if your team requires custom webhooks or API endpoints to bridge our upcoming Stocktake module with an external management system, please get in touch with our engineering team so we can evaluate your specific use case for our roadmap!